Coordinator, Exhibit Space

• Company: Pacific National Exhibition
• Job Type: Full Time
• Job Level: Professional
• Job Type: Full Time
• Job Address: 2901 East Hastings Street, Hastings Park, Vancouver, British Columbia V5K 5J1
• Job Status: Seasonal
• Start Date: July 11th, 2022
• End Date: September 16th, 2022

Who we are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 112-year-old, non-profit organization has an annual operating budget of approximately $58 million dollars and generates revenue through four activity streams:  the 15-day annual summer Fair which averages 800,000 guests each year, Playland amusement park which welcomes 375,000 guests annually including Fright Nights, year-round events including concerts, trade shows and film, cultural and community events.  The fourth activity stream is park care and facility maintenance.  The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and being the best, we can be.

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution.  With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees, or the community.

Reporting to the Manager, Fair and Festival Operations, the Coordinator, Exhibit Space is responsible for assisting in the planning and implementation of the Fair’s Exhibit Space Program which includes food concessionaires, marketplace exhibitors, various special exhibits, and attractions for the PNE Fair. Fair preparations will include providing administrative support for the accreditation, contracts, and communication with Fair vendors, as well as assisting with the implementation of a concessionaire point of sale conversion.

Why join our Team?

• Exhilarating and fun-loving culture
• Flexible work environment
• Be a part of the growth of one of Vancouver’s most iconic institutions
• Join a diverse, passionate, and enthusiastic team

What will you do this year?
In your role as the Coordinator, Exhibit Space, your primary accountabilities will be to: 

• Provide administrative support for processing of exhibit space applications, forms, contracts, and invoices.
• Update exhibitor accounts: process exhibitor agreements, track payments, manage contracts and maintain records and reports.
• Support accreditation requirements (IDs, passes, parking) for Fair vendors, contractors, sponsors, and entertainers.
• Assist with the implementation of a concessionaire point of sale conversion and act as a support resource for external vendor group
• Assist in administering and executing on-site Fair programming as determined.
• Assist with Fair Operations department facilitation of Fair planning and working group meetings (booking meetings, agendas, minutes, action item follow through etc.)
• Provide administrative support for other Fair and Festival department needs
• Performs other related duties as required.

What else?

• 1-2 years of general office experience, previous event Management, event Planning or program implementation experience is considered an asset.
• Previous experience working in a unionized environment is considered an asset.
• Ability to foster effective and positive working relationships with internal and external contacts including special interest groups and animal rights organizations.
• Must possess excellent communication and organizational skills in order to provide high quality service to clients, stakeholders and internal staff.
• Must have excellent organizational skills and the ability to provide timely and high-quality service to clients.
• Must have superior time management and multitasking skills, with the proven ability to prioritize tasks and manage a variety of diverse projects with minimal supervision.
• Must have strong computer skills and be proficient with Microsoft Office suite applications (Excel, Word, PowerPoint).
• Must be available to work extended hours and work weeks during events and peak periods

Who are you?

• Detail-oriented
• Strong organizational skills
• Eager self-starter
• Motivated by fast-paced environments
• Skilled at problem-solving
• Effective communicator
• Committed to striving for excellence

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.

We look forward to hearing from you!

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca.

Post Date: June 23, 2022