Job Description

Prestige Hotels and Resorts’ Corporate Office is looking for a full-time Operations Admin Assistant to join our team in downtown Kelowna.

Who are we?

We are more than a hotel chain. We are B.C.’s finest family-owned chain of resorts, hotels, and inns with locations across beautiful British Columbia. We pride ourselves on delivering superior guest experiences with a personal touch, and hard work and kindness is at the forefront of our company values.

A career with Prestige Hotels & Resorts opens up exciting new career and personal growth opportunities. Our brand continues to be an innovative, forward-thinking leader in hospitality, and we currently operate 19 properties and additional affiliated businesses.

Read our story at: https://www.prestigehotelsandresorts.com/about-us/our-story/

What is in it for you?

– Be a part of a company that wants to make a difference in BC communities (visit our website to read about our love for JoeAnna’s House and our Go Green Program)
– Flexible schedule (i.e., good for those with childcare needs)
– Competitive hourly wage based on your experience ($19 – $22 per hour)
– Prestige Benefits Package
– Retirement savings contributions upon enrollment
– Restaurant and hotel discounts

Responsibilities & Qualifications

What does an ideal candidate look like?

– Perfectionist: someone who excels at admin tasks
– High attention to detail as accuracy is crucial
– Positive attitude and good communication skills
– The ability to manage multiple tasks simultaneously
– The ability to relate to the public in a friendly and professional manner
– Strong time management skills and ability to work well under pressure
– Proficient use of computer programs
– Must be legally entitled to work in Canada
– Must have a valid BC driver’s license

Scope of Responsibility:

The Operations Admin Assistant provides support to the Operations Department of the Prestige Hotels & Resorts Corporate Office. Reporting to the Chief Operating Officer (COO), the Operations Admin Assistant is responsible for providing administrative and logistical support to ensure the smooth day-to-day operations of the company, including tasks like data entry, document management, coordinating logistics, and assisting with project management, all while working closely with various team members to maintain efficiency and accuracy.

The successful candidate will be energetic, a self-starter, organized, and supportive of others.

Operations Duties:

– Serves as first point of contact for project and/or product sourcing
– Maintains vendor and contractor information, including pricing agreements, ensuring branding standards, and updating purchasing resources for the company
– Ensures product standards and agreement terms are met; problem solving for supply issues, including alternate product availability
– Maintains insurance and contractor liability insurance for all company partnerships and services
– Clerical and project support for Chief Operating Officer and executive team
– Administrative tracking assignments (i.e., facility projects, asset list etc.)
– Supports execution of renovation and improvement projects
– Other tasks assigned by COO

Human Resources Duties:

– Provides administrative recruitment & selection support for human resources
– Referencing, job postings, updating job descriptions
– Supports the updating of and development of training materials for Prestige Online Training
– Updates the Policy and Procedures Manual and other manuals as assigned by the HR Coordinator

Salary/Wage

$19 - $22 per hour

Other Perks/Benefits

- Dental care - Discounted or free food - Extended health care - Life insurance - RRSP match

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