As an employer, you’re required to keep health and safety records and statistics on file, including inspections, incident investigations, first aid treatments, and training records.
Why keep records?
Maintaining accurate records can help you do the following:
- Identify trends for unsafe conditions or work practices so can you find solutions for these potential hazards.
- Measure improvement in your health and safety program.
- Provide proof of due diligence if someone tries to hold you liable for an incident.
- Provide material for education and training.
- Assist your case in a disputed WorkSafeBC claim.
Requirements for records and statistics
The following table specifies how long you must keep records and statistics.
|Workplace inspection reports||1 year|
|JHSC minutes||2 years|
|First aid records||3 years|
|Severity rate (types and numbers of accidents)||5 years|
|Worker files (Form 7 reports, medical, training records)||6 years|
Types of records
Health and safety meetings
- Incident investigations
- First aid treatment records
- Accident statistics
- Monthly inspections and previous meeting minutes
- Absence from work records
- Worker training records
- Form 7 — Employer’s Report of Injury or Occupational Disease
- Form 52E40 — Employer Incident Investigation Report
Annual review at health and safety meetings
- Emergency preparedness drills to ensure awareness and measure effectiveness of procedures
- Preventive maintenance records
- Health and safety program
- Health and safety policy
- Risk assessments and safe work procedures
For more information:
- Due Diligence Checklist (WorkSafeBC)
- Occupational Health and Safety Regulation, section 3.3(f), Contents of [OHS] Program (WorkSafeBC)