Job Description

Position: People and Office Coordinator – Uniglobe Specialty Travel Ltd. DBA Discover Canada Tours

Term: Full time in office Monday-Friday

Salary Range: $50,000 – $60,000 / year plus bonus program and benefits

Are you a dedicated individual with a passion for exploration and adventure? As a full-service Travel Management company, we specialize in providing exceptional local travel experiences coupled with a dynamic and enjoyable office atmosphere. We understand the allure of discovering new destinations, and that’s why we offer fantastic travel perks alongside abundant opportunities for personal and professional growth. Join our team and immerse yourself in a vibrant workplace where your hard work is rewarded and your love for travel is celebrated. Your journey to a fulfilling career starts here.

COMPANY OVERVIEW
Uniglobe Specialty Travel Ltd. is a local family owned and operated business located in downtown Vancouver. Founded in 1995 we are a full-service travel management company and a franchise of Uniglobe Travel International which is a leading provider of travel management services. As part of a large, global organization with agencies in more than 60 countries across six continents, Uniglobe Travel is a recognized brand. We specialize in managing the diverse and changing travel needs of companies and leisure travelers.

Discover Canada Tours is a division of Uniglobe Specialty Travel Ltd. We specialize in providing the best experiences in Western Canada through continuously developing innovative year-round tours. Our portfolio of brands under Discover Canada Tours include: Discover Canada Student Adventures, Destination Snow, West Trek, West Trek Social Club, and most recently Discover Vancouver Tours. We focus on adventurers of all ages by committing to provide our guests with unforgettable, authentic travel and sightseeing experiences for the best value. Our objective is to share our love of Canada with the world! Our adventurers are always our top priority and we strive to give each and every adventurer “the time of their lives”.

What we offer:
● Travel on our tours and Fams with our activity suppliers
● Discounts on personal travel
● Team events and excursions
● Gym membership
● Working in a small company that is constantly innovating and evolving
● Inclusive Multi-national team
● Competitive salary and benefits package
● An open, friendly and energetic work environment where every voice is heard.

Position Overview
In this dual-role position, the People Office Coordinator will support both the people function and the smooth operation of our office environment. As a key part of our team, you’ll help foster a positive and fun workplace culture, support HR activities, and ensure our office is well-organized and efficient. Your efforts will also involve engaging with team members and external stakeholders to maintain an organized and welcoming workplace. Please note that this role requires the highest sensitivity to confidential matters.

People Operations (HR Support):
● Recruitment Assistance: Help coordinate job postings, help create and implement inspiring campaigns, schedule interviews, conduct interviews, and prepare offer letters
● Onboarding & Training: Set employees up for success by establishing and conducting orientation and assisting in identifying and booking training programs
● Employee Records Management: Maintain accurate employee records, ensuring data privacy and compliance with HR policies. Keep the Organization chart up to date
● Benefits Coordination: Maintain employee benefits programs and inform employees of benefits; assess benefit needs and trends; recommend benefit programs to management; conduct educational programs on benefit program.
● Employee Engagement: Conduct and analyze employee satisfaction surveys; coordinate company events, support team-building activities, and maintain a welcoming and inclusive work culture.
● Employee Recognition: Ensure consistent employee recognition ensuring cards, events are organized for employee special milestones (birthdays, work anniversaries, etc.)
● HR Compliance and Policy Support: Ensure legal compliance by monitoring and implementing applicable human resource legal requirements; maintaining records. Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures. Assist in implementing HR policies and compliance initiatives; keep staff informed of updates.
● HRIS System Management – Manage and update our HR system
● Communication: Assist with internal company communication and be the primary contact for external HR inquiries
Office Operations:
● Daily Office Management: Oversee office supplies, equipment maintenance, cleaning company, and liaise with vendors and building management company to maintain an organized and clean workspace.
● Inventory Management: Maintain a comprehensive inventory of all staff and office equipment, ensuring accurate tracking and efficient allocation of resources to support the daily operations and long-term needs of the organization
● Meeting and Event Coordination: Schedule and prepare for meetings, coordinate logistics for office events including celebrations, quarterly meetings, annual Christmas party, and other employee recognition events
● Health & Safety Compliance: Ensure adherence to health and safety regulations, conduct regular checks, and support workplace safety training.
● Technology and IT Support: Act as a liaison for IT support, manage office technology, phone system, and ensure proper functioning of all office equipment.

Skills & Qualifications
● Bachelor’s degree in Human Resources, Business Administration, or related field preferred
● 3-5+ years of relevant experience
● Proven experience in recruitment, and other human resources and office management duties
● Strong organizational and planning skills
● Excellent communication and interpersonal abilities
● Proven ability to multi-task and handle competing priorities in a high-paced office environment
● Proficient in using HR software and office management systems
● Ability to handle confidential information with discretion
● Sense of Fairness, with the ability to balance organizational goals with Employee needs • Business Acumen to understand how the HR and Office Management functions fit into the organization’s strategic plans
In this essential role, you’ll serve as both a People and Office champion, helping to foster a positive, engaging, and organized workplace that celebrates travel, adventure, and innovation. As the heart of our office, you’ll manage day-to-day HR activities, coordinate office functions, and support employee satisfaction through recruitment, onboarding, wellness, and team-building initiatives. If you’re passionate about creating an efficient, collaborative, and vibrant office environment, we’d love to have you join our team at Discover Canada Tours.
How to Apply: Please submit your application by clicking here: https://ca.indeed.com/job/people-and-office-coordinator-dfe53e302a6d0592

We welcome all applicants and thank you for your interest. Please note only candidates who meet the qualifications will be contacted.

Responsibilities & Qualifications

People Operations (HR Support):
● Recruitment Assistance: Help coordinate job postings, help create and implement inspiring campaigns, schedule interviews, conduct interviews, and prepare offer letters
● Onboarding & Training: Set employees up for success by establishing and conducting orientation and assisting in identifying and booking training programs
● Employee Records Management: Maintain accurate employee records, ensuring data privacy and compliance with HR policies. Keep the Organization chart up to date
● Benefits Coordination: Maintain employee benefits programs and inform employees of benefits; assess benefit needs and trends; recommend benefit programs to management; conduct educational programs on benefit program.
● Employee Engagement: Conduct and analyze employee satisfaction surveys; coordinate company events, support team-building activities, and maintain a welcoming and inclusive work culture.
● Employee Recognition: Ensure consistent employee recognition ensuring cards, events are organized for employee special milestones (birthdays, work anniversaries, etc.)
● HR Compliance and Policy Support: Ensure legal compliance by monitoring and implementing applicable human resource legal requirements; maintaining records. Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures. Assist in implementing HR policies and compliance initiatives; keep staff informed of updates.
● HRIS System Management – Manage and update our HR system
● Communication: Assist with internal company communication and be the primary contact for external HR inquiries
Office Operations:
● Daily Office Management: Oversee office supplies, equipment maintenance, cleaning company, and liaise with vendors and building management company to maintain an organized and clean workspace.
● Inventory Management: Maintain a comprehensive inventory of all staff and office equipment, ensuring accurate tracking and efficient allocation of resources to support the daily operations and long-term needs of the organization
● Meeting and Event Coordination: Schedule and prepare for meetings, coordinate logistics for office events including celebrations, quarterly meetings, annual Christmas party, and other employee recognition events
● Health & Safety Compliance: Ensure adherence to health and safety regulations, conduct regular checks, and support workplace safety training.
● Technology and IT Support: Act as a liaison for IT support, manage office technology, phone system, and ensure proper functioning of all office equipment.

Salary/Wage

50,000 - 60,000/yr

Other Perks/Benefits

● Travel on our tours and Fams with our activity suppliers ● Discounts on personal travel ● Team events and excursions ● Gym membership ● Working in a small company that is constantly innovating and evolving ● Inclusive Multi-national team ● Competitive salary and benefits package ● An open, friendly and energetic work environment where every voice is heard.

Job Application Process

Please submit your application using this link: https://ca.indeed.com/job/people-and-office-coordinator-dfe53e302a6d0592

Apply Now